The Advanced Commercial Property Management Program
Predictable HVAC andrefrigeration costs.
Free to enroll · 5-client minimum
One HVAC and refrigeration vendor for every commercial client you coordinate. Scheduled maintenance, rooftop package units with crane lifts handled, 24x7 refrigeration service, and fixed repair prices, on one account, billed to your work orders.
- Free enrollment
- Scheduled maintenance
- Rooftop package units
- 24x7 refrigeration
- Fixed-price repairs
- NTE & SLA friendly
Why this works for your clients
Most HVAC spending on a commercial account is not the repair itself. It is the emergency rate, the second trip, the client escalation, and the invoice that blows through the NTE. The program takes those out of the equation.
1
Small failures get caught early
A weak capacitor found on a spring visit is a scheduled repair. The same part in July is a no-cool call, an after-hours rate, and a client on the phone with your office.
2
Repair bills become a line item
Every common repair comes off a fixed price list you already have in hand. Anything above it gets a written, photographed quote before work starts.
3
One vendor for HVAC and refrigeration
Split systems, rooftop package units, walk-ins and ice machines. One number, one office that knows your sites, and your work-order number on every line.
Scheduled maintenance
One visit, one flat price per system, by equipment type, with no tiers to track across clients. Book it once a year, twice a year, or per site as the client contract calls for.
Every visit
Cooling and airflow
- Clean the outdoor condenser coil
- Check the capacitor and contactor
- Inspect the evaporator (indoor) coil
- Check refrigerant pressures and flush the condensate drain
- Check belts, pulleys and economizer on package units
- Replace filters
Every visit
Heating and controls
- Check burners, ignition and flame sensor
- Inspect the heat exchanger
- Carbon monoxide check
- Heat pump defrost and reversing valve check
- Test thermostat and controls
- Written condition report per site to your office
Priority scheduling. Enrolled clients go ahead of non-plan customers when the board is full.
Warranty condition. These tune-ups keep equipment in the normal-care condition manufacturer warranties require.
Rooftop package units
Rooftop package units, handled end to end
Diagnosis, repair, maintenance and full replacement of rooftop package units, including the crane. We subcontract and schedule the lift, pull the permit, and coordinate roof access with the site, so you place one work order and get one invoice.
Rooftop units are quoted individually by tonnage, voltage, gas or electric heat and curb condition. Crane, rigging and curb adapter are itemized on the quote, with no surprise add-ons on the invoice. Every rooftop replacement we install carries 3-year labor protection at no charge.
Restaurant & food service clients
Refrigeration service, 24 hours a day, 7 days a week
A walk-in that quits on Saturday night is product on the floor by Sunday morning. Your food service clients get the same one-number dispatch for refrigeration as for HVAC, around the clock: nights, weekends and holidays, answered or called back within 10 minutes.
Written temperature and condition logs per unit are available on request for the client health inspection file. Preventive refrigeration maintenance is quoted per site by equipment count.
How we work with vendor coordinators
NTE per client
Set a not-to-exceed amount for each client. We fix anything under it on the first trip and send a photo quote for anything above it.
Contracts & SLAs
We structure response times, reporting and contract terms to match what your client already expects from you.
Net terms to 45 days
Net 30 standard. Net 45 available with steady work-order volume. One monthly invoice per client, per site.
Maintenance rates, service call and refrigeration rates, the fixed repair list and replacement pricing, in one sheet.
Built for vendor coordinators
Everything below comes with the program. No extra charge, no separate sign-up.
Priority dispatch
Enrolled clients go to the front of the board when the day fills up. 24x7 for refrigeration.
Site-direct scheduling
We contact the site manager, set the window around business hours, and update your office when it is done.
NTE per client
We fix anything under the client's not-to-exceed amount on the first trip, and send a photo quote for anything above it.
One invoice per client, per site
Site, unit and your work-order or PO number on every line. Net 30 standard, Net 45 with work-order volume.
Free system census
We log make, model, serial, tonnage, age and condition for every unit and rooftop, then hand you a 3 to 5 year repair-or-replace forecast per client.
Photo documentation
Before-and-after photos on every repair, plus dirty filters, blocked drains and damage, for the client file.
SLA-ready reporting
Response times, completion dates and costs per site in a monthly summary you can forward to the client as-is.
Contracts built around the client
Response-time commitments, reporting cadence and contract length structured to match what your client expects from you.
Common questions
What does it cost to enroll?+
Nothing. Enrollment is free and there is no minimum spend. The only requirement is 5 commercial clients on your account.
Do you handle rooftop package units?+
Yes, end to end. Repair, maintenance and full replacement up to 25 tons, including the crane, rigging, permit and roof access. You place one work order and get one invoice.
Is refrigeration service really 24x7?+
Yes. Walk-ins, reach-ins, ice machines and bar equipment are dispatched around the clock, nights, weekends and holidays, answered or called back within 10 minutes.
Can you work within our client NTEs and SLAs?+
Yes. You set a not-to-exceed amount per client; we fix anything under it on the first trip and send a photo quote for anything above it. Response times, reporting and contract terms are structured to match what your client expects from you.
What are your payment terms?+
Net 30 standard, Net 45 with steady work-order volume. One monthly invoice per client, per site, with your work-order or PO number on every line.
How do we get program pricing?+
Fill out the short form and we send the full program price sheet: maintenance rates by equipment type, service call and refrigeration rates, the fixed repair list, and replacement pricing.
Enroll your clients. It is free.
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1
Enroll. It is free and takes a few minutes: client and site list, billing contact, NTE per client. 5-client minimum on your account.
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2
We log every HVAC and refrigeration unit at each site at no charge, with age and condition.
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3
Send work orders, book the maintenance plan, or set up an SLA whenever you are ready.
Or call Ada 580-436-0928 · Norman405-876-5641