The Advanced Property Manager Program
Predictable HVAC costs.Fewer tenant calls.
Free to enroll · 5-system minimum
Keep HVAC operating expenses low and predictable across every door you manage. Scheduled maintenance, covered repair labor, and fixed repair prices, on one plan, billed on one invoice.
- Free enrollment
- Spring & fall maintenance
- Back-warranty coverage
- Fixed-price repairs
- Bundle discounts
Why this works for your portfolio
Most HVAC spending on a portfolio is not the repair itself. It is the emergency rate, the second trip, the tenant call, and the invoice nobody budgeted for. The program takes those out of the equation.
1
Small failures get caught early
A weak capacitor found on a spring visit is a scheduled repair. The same part in July is a no-cool call, an after-hours rate, and a tenant on the phone with your office.
2
Repair bills become a line item
Warranty coverage pays the labor, the trip and the refrigerant on covered repairs. Everything else comes off a fixed program price list you have in hand before the work order goes out.
3
One point of contact
One number for every property, one office that knows your units, and your work-order or PO number on every line of the invoice.
Spring & fall maintenance plan
Two visits a year on every system, filters included. Per-system pricing drops as the number of systems on your account grows.
Visit one
Spring cooling visit
- Clean the condenser coil
- Check the capacitor and contactor
- Check refrigerant pressures
- Flush the condensate drain
- Test the thermostat
- Replace the 1-inch filter
Visit two
Fall heating visit
- Check burners, ignition and flame sensor
- Inspect the heat exchanger
- Carbon monoxide check
- Heat pump defrost and reversing valve check
- Replace the 1-inch filter
- Written condition report to your office
Priority scheduling. Plan properties go ahead of non-plan customers when the board is full.
Warranty condition. These tune-ups keep equipment in the normal-care condition warranties require.
Back-warranty coverage
Installed by anyone? We will back it.
Any residential system with an install date under 2 years old can go on our labor coverage plan, no matter who installed it. Terms are 3, 5 or 10 years. Put the same system on the maintenance plan and the coverage costs less.
Coverage pays labor, the trip and refrigerant on covered repairs. Parts stay under the manufacturer's parts warranty.
Repair or replace, by system age
Under 2 years
Back-warranty it. Labor, trip and refrigerant covered.
5 to 10 years
Factory Reset. One visit, one flat price, replaces the parts already wearing down: capacitor, contactor, hard-start kit, surge protector, flame sensor, coil cleaning.
Older, or failing
Replace it. Fixed installed pricing by size and efficiency, with 3-year labor protection included. We can walk several doors at once and stage replacements across budget years.
Maintenance tiers, warranty terms, the fixed repair list and replacement pricing, in one sheet.
Built for property managers
Everything below comes with the program. No extra charge, no separate sign-up.
Priority dispatch
Plan properties go to the front of the board when the day fills up.
Tenant-direct scheduling
We contact the tenant, set the window, and update your office when it is done.
A spend limit you set
We fix anything under your limit without waiting on owner approval, and send a photo quote for anything above it.
One invoice per property
Unit number and your work-order or PO number on every line.
Free system census
We log make, model, serial number, age and condition for every unit, then hand you a 3 to 5 year repair-or-replace forecast for the capital plan.
Photo documentation
Dirty filters, blocked drains and tenant-caused damage, photographed for your records.
Turnover HVAC check
A flat price per unit between tenants, so the system is right before the new tenant moves in.
Discounted service calls
Every enrolled property pays one flat program service call rate, any distance, no mileage tiers.
Common questions
What does it cost to enroll?+
Nothing. Enrollment is free and there is no minimum spend. The only requirement is 5 systems in total across your portfolio.
Do the properties have to be in one city?+
No. We serve properties across south-central Oklahoma from our Ada shop and Norman office. All of them sit on one account.
Can you cover systems another company installed?+
Yes. Any residential system with an install date under 2 years old can go on our back-warranty labor coverage, no matter who installed it.
How do we get program pricing?+
Fill out the short form and we send the full program price sheet: maintenance tiers, warranty terms, the fixed repair price list, and replacement pricing.
Enroll your properties. It is free.
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1
Enroll. It is free and takes a few minutes: property list, billing contact, number of systems. 5-system minimum across your portfolio.
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2
We log every system at each property at no charge, with age and condition.
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3
Call for service, book the maintenance plan, or add warranty coverage whenever you are ready.
Or call Ada 580-436-0928 · Norman405-876-5641